There’s a common
saying - “an office is as good as the people who run it”. But with a world
filled with technological revolutions and digital platforms, this quote needs
to be updated as well - “An office is as good as the people and the machines
that run it”. It is imperative that offices need some machines such as
computers, printers, scanners, etc. to function on a daily basis. But with
outdated equipment, it is possible that your organisation might be missing out
on some valuable potential.
Bringing a new device,
i.e. a multifunction device, can help in improving the office efficiency. Your
office might have different devices right now for scanning, printing or
copying, but with an MFD, it becomes easy to enhance productivity. Here are
some major aspects of how switching to an MFD can help your organisation grow:
Improved Security
MFDs have a number of
security features already in place that block unauthorised access to your data.
With an MFD, it becomes easy to set permission for who can access what documents,
while ensuring that sensitive information is just not accessible by anyone.
Digitise Documents
In almost every
office, a lot of time is spent looking for the physical copy of invoices,
clients’ documents, agreement, etc. With
an MFD, you can digitise the documents that can further be archived, indexed
and retrieved with the aid of the right software. This can also be done with a
single-function scanner, but with an MFD, it becomes rather simpler.
Ease of Use
With their intuitive
interface, MFDs are really easy to use. All that needs to be done is to locate
the file, press a few buttons, give the command for print/copy/scan and you are
done. With minimal training requirements and easily available online tutorials,
multifunction devices are quite easy to operate.
MFDs play a huge role
in managing the unstructured data of your organisation, efficiently. If you
want to choose the best printer foroffice use, trust only the renowned brands like Canon, which has been
adjudged the No. 1 brand in the field of MFDs.
*Source: IDC Worldwide
Quarterly Hardcopy Peripherals Tracker, 4Q19 (February 2020 release)
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