Enhance Business Growth with Document Scanners

In a world that is constantly changing, every second is important for a business. Achieving success in business is all about how you utilise every second. From time to time, every organisation takes steps to make business and its processes more efficient. One huge step in this journey of efficiency is adopting the process of digitisation.

Managing documents is quite a time-consuming and expensive process where a small delay can lead to big losses. The traditional filing system was a painstaking process and that is why digitisation has brought a change in businesses for good. With the use of office scanners, it is possible to archive and retrieve documents with a few clicks of buttons. This has played a huge role for businesses that need to safely store their data for regulatory, accountability and financial purposes.

Here are some ways on how an office scanner can play a huge role in enhancing the growth of your business:

Saves money and space

Document scanners are capable of digitising hundreds of files, ensuring there is no need for vast physical space and filing cabinets. Plus, there is always a risk of damage from moisture or rodent infestation to high-value documents. Digitisation will help you save space and any kind of damage. Alongside, this ensures that you are left with a sizable amount of budget (saved by avoiding physical documents) that can be put to better use for your business.

Editable digital document

Making the transition from paper to digital is not easy, especially when it comes to text-heavy documents and this is where OCR scanning comes into the picture. OCR (Optical Character Recognition) functionality analyses the document and translates it into the text that can be easily searched and edited from your system, helping you to enhance productivity. Even if there are documents in varying sizes, you can opt for scanners from Canon that are able to scan and digitise multiple file types.

Easier access

Whether it is between team members or departments, sharing files between people becomes easier when it is in a digital format. Instead of carrying multiple files to different people, an office scanner helps you create an efficient document distribution system. Additionally, as the documents are shared digitally, it means fewer copies need to be printed, resulting in greater savings.

Document scanners are considered as an indispensable asset of the office. By choosing a reliable brand like Canon for a high-quality document scanner, you can become sure of the sure success of your organisation. 

Why Switch to a Multifunction Device?

There’s a common saying - “an office is as good as the people who run it”. But with a world filled with technological revolutions and digital platforms, this quote needs to be updated as well - “An office is as good as the people and the machines that run it”. It is imperative that offices need some machines such as computers, printers, scanners, etc. to function on a daily basis. But with outdated equipment, it is possible that your organisation might be missing out on some valuable potential.

Bringing a new device, i.e. a multifunction device, can help in improving the office efficiency. Your office might have different devices right now for scanning, printing or copying, but with an MFD, it becomes easy to enhance productivity. Here are some major aspects of how switching to an MFD can help your organisation grow:

Improved Security

MFDs have a number of security features already in place that block unauthorised access to your data. With an MFD, it becomes easy to set permission for who can access what documents, while ensuring that sensitive information is just not accessible by anyone.

Digitise Documents

In almost every office, a lot of time is spent looking for the physical copy of invoices, clients’ documents,  agreement, etc. With an MFD, you can digitise the documents that can further be archived, indexed and retrieved with the aid of the right software. This can also be done with a single-function scanner, but with an MFD, it becomes rather simpler.

Ease of Use

With their intuitive interface, MFDs are really easy to use. All that needs to be done is to locate the file, press a few buttons, give the command for print/copy/scan and you are done. With minimal training requirements and easily available online tutorials, multifunction devices are quite easy to operate.

MFDs play a huge role in managing the unstructured data of your organisation, efficiently. If you want to choose the best printer foroffice use, trust only the renowned brands like Canon, which has been adjudged the No. 1 brand in the field of MFDs.

*Source: IDC Worldwide Quarterly Hardcopy Peripherals Tracker, 4Q19 (February 2020 release)