In today’s time,
digitisation has had a great impact on changing the office environment.
Traditionally, files were organised in cabinets, making it quite tedious to dig
through numerous papers in order to find the required information. To ensure
smooth and better workflow, major organisations across the world are
transforming to create digital offices, where all the data is present in a
searchable space from where it can be easily retrieved.
A digital office creates a place for your
workforce to collaborate and perform their responsibilities with much
efficiency and ease. The free flow of information gives more flexibility to
your employees, resulting in better productivity. However, according to
research, currently, only 38% of companies have actually actively worked to
create a digital workspace. That means, majority of organisations across the
world still haven’t been touched by the wave of digitisation. To understand how
digital space can spell success for your organisation, here are some of its
benefits.
Increased Efficiency
Because of streamlined
operations, the digital workplace has helped teams to operate at peak capacity
and become more efficient. Armed with a high-speed document scanner, it is
possible for an organisation to digitise the already present physical data,
financial records, legal documents, etc. As this removes the problem of
searching for documents, it frees up more time to take new initiatives and
increase productivity.
Growth in Revenue
A digital workplace
can have a positive impact on the company’s revenue. Having a digital office
not only saves time but also money that can be invested somewhere more
important. The budget that companies spend on paper, ink, training materials,
etc. can be better allocated towards providing a better customer experience or
upgrading your technology.
Encourage Collaboration
By providing the tools
to communicate and coordinate with a team on a real-time basis, digitisation
has helped in the creation of a better collaborative culture. Using an A3 scanner,
you can scan documents and share with your team without having to reproduce it
on paper. Plus, it becomes possible for staff in multiple locations to access
and work on the document simultaneously.
With more
organisations looking to grow new markets and more employees trying out remote
work opportunities, a digital workplace is a must-have in the 21st century. If
you are looking forward to starting the digitisation process and set up a
digital office, a good first step would be to check out the best range
of document scanners and solutions from Canon.